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›BPCAPABILITY · BUSINESS

From the shift to
the invoice. One record.

The hours your guards work are the hours you bill and the wages you pay. When those live in three systems, they drift — and the margin disappears in the reconciliation. FieldOps closes the loop: the same shift that produced the patrol produces the invoice line and the payroll entry.

›BP.00WHY IT MATTERS

Most guarding firms run operations in one system and money in another. The hours get re-keyed, the bonuses get remembered, the fixed costs get forgotten — and the gap between what you billed and what you paid is where the margin quietly leaks.

On FieldOps the operational record is the financial source: the shift that was worked is the shift that is billed and paid. No second entry, no reconciliation drift.

›01BILLING

Billed hours,
straight from the shift.

Set hourly rates per activity with validity periods and fixed monthly costs per site. Generate a billed-hours overview for any period as PDF or Excel — summary, shift detail and employee names — and keep client documents (invoices, contracts, supporting files) on the object.

  • Activity rates with from/to validity, fixed monthly costs
  • Hourly service overview → PDF / Excel
  • Client document store, typed (invoice / contract / support)
›02PAYROLL APPROVAL

Wages reviewed,
approved and on the record.

Review and approve wages per guard per month: planned vs. actual hours, bonuses, penalties and flat-rate components, with an approval workflow — approve, reject, reopen — and a full history. The same data exports to PDF.

  • Bonuses, penalties, flat-rate handling
  • Approve / reject / reopen with audit history
›03PROFITABILITY

See which services
actually earn.

See each site's monthly billing, wage cost, taxes, fixed costs and net profit — with a six-month trend and profitability ranked by activity, so you can see which services actually earn. This is your view as the operator, not a client feature.

  • Profit, margin, profitability by activity
  • Six-month trend; flags activities with no rate set
›BP.04WHERE IT FITS

The back office is only as accurate as the operational record beneath it. Because shifts, attendance and activities already live on one system, the numbers you bill and pay are the numbers that actually happened.

Scheduling & attendanceThe worked hours that become billed hours and approved wages. Client visibilityWhat the client sees — scoped reporting, never your cost or margin. CommercialsHow FieldOps itself is priced — scoped to the operation, not per seat.
›BP.FAQBILLING & PAYROLL — COMMON QUESTIONS

What buyers ask about
the security back office.

Does FieldOps handle billing and invoicing?
Yes. You set hourly rates per activity with validity periods and fixed monthly costs per site, then generate a billed-hours overview for any period as PDF or Excel — summary, shift detail and employee names — and keep client documents (invoices, contracts, supporting files) on the object.
Can FieldOps approve payroll?
Yes. You review and approve wages per guard per month — planned vs. actual hours, bonuses, penalties and flat-rate components — through an approval workflow (approve, reject, reopen) with a full history. The same data exports to PDF.
Why run billing and payroll on the operations system?
Because the hours your guards work are the hours you bill and the wages you pay. When those live in three systems they drift, and the margin disappears in the reconciliation. On one record, the same shift that produced the patrol produces the invoice line and the payroll entry.
Can I see profitability per site?
Yes — as the operator. Each site shows monthly billing, wage cost, taxes, fixed costs and net profit, with a six-month trend and profitability ranked by activity, so you can see which services actually earn. It is an owner view, not something a client logs in to see.
Does the client see our margin?
No. Profitability is an internal operator view. Clients see only their own scoped reporting through the client portal; your cost and margin data is never exposed to them.
NEXT STEP

Stop losing margin
in the reconciliation.

Twenty minutes is enough to see how billing, payroll and profitability close the loop on your operation.

Request Operational Assessment → Explore capabilities